Youth Event Support scheme

Print friendly version

Youth Event Support (Y.E.S)

NYC_Logo:

Click here to see a printable version of this page.

Nelson Youth Council is keen to see more parties and events happening in Nelson for young people. They support events that are:

1.          safe and alcohol&otherdrug-free
2.       mainly organised by young people

3.          for young people


If you want to apply to YES for your event, contact
NicolaMercer @ Nelson City Council
03 546 0217
 join up this email address: nicola.mercer @ ncc.govt.nz
at least 4 weeks before your event

Keep all your receipts for any expenses in case u need to make a claim.

Here's some Event Planning Guidelines to check out below...

You can also download: Planning Safe Events Guide Safety Guidelines for Event Managers  (A Nelson Safer Community Council project) - pdf copy 785K
And:  "Planning Safe Events Checklist ("Planning Safe Events Checklist 2") " - pdf copy 194K
 



Event Planning Guidelines

1      Budget
  1. Take the lowest number of people who you think will come, e.g. 100 people
  2. Multiply this number of people by the price of the tickets,e.g. 100 people x $8 each = $800

Your YES Mentor can help you work through Worksheet 2: Budget

2       Sponsorship

Sponsorship possibilities

Contact details

Who













Notes:


3      Venue

Venue

Phone/ Contact Person

Cost

Availability

Who

















4      Entertainment

Performer

Performance time

Cost

Booked/ Contracted

Who
































5      Entry policies

Outline of entry policy

Security informed?

Who











6      Sound System

Sound System

Booked

Who





7      Lighting

Lighting system

Booked

Who




Lighting plan



8    Decorations

Task

Person responsible

Date to be completed


















9    Promotion
See Tips for Marketing Your Event

Promotion

Date to be completed

Who


















10    Ticketing

Outline of ticketing plan

Cost

Who








11    Door/Gate

(Refer Entry Policies above ).

Outline of Door plan

Who




12    Security

Security Company

Schedule

No. of staff

Role

Cost

Booked

Who?

e.g. Spartan Security

7-10pm

2

door

$


















13    Safety Crew

Safety plan outline

Booked

Who







14    Police

Date Police will be informed of event

Who





15    Transport

Outline of Transport  plan

Who






16    Food and water

Food/water access plan

Date completed

Who











17    Clean Up Crew

Clean-up task allocation

Person responsible

Who

















18    Payment

See what other young people who have used Y.E.S. said.

For more info on safer partying, see our safer partying page!

Disclaimer: The Nelson Youth Council provides underwriting for alcohol-free events.
Health Action and the Nelson Youth Council are not in any way responsible for the management of the events supported by YES.

top

Nelson Youth Council would like to acknowledge the support of Nelson Safer Community Council for the funding the


YES scheme when it was set up a few years back.

NYC_Logo:

 For copyright permission, please contact The Health Action Trust, Nelson on 03 548 2798,
or email weenie AT healthaction DOT org DOT nz